Compare an itemised quote and your likely usage. This guide explains cost categories; it does not publish an unconfirmed GroomAI plan price or an industry-average price.
Start with the software subscription
Check the quoted currency, billing interval and included staff allowance. An annual price paid upfront is a different commitment from a monthly subscription. Ask what happens when you add or remove a groomer and which features require another plan.
For a trial, confirm the duration, access conditions, whether payment details are required and what happens when it ends. GroomAI’s current trial and offer information is available on the pricing page and in the application’s registration flow.
Request these costs as separate lines
| Cost category | Question for the quote |
|---|---|
| Software | What is included for this team size, currency and billing interval? |
| Setup and migration | Which records, mapping, verification and training are included? |
| Website work | Is this a connection to an existing site or a separately designed website? |
| Customer messages | Which channels are enabled, and are there usage limits or separate charges? |
| Payment processing | Which provider and transaction types apply to the salon’s account? |
| Equipment or integrations | Does the intended workflow require a separate terminal, device or service? |
Mark an unknown cost as “to confirm”, not zero. Ask whether the quoted figures include applicable taxes and which provider bills each line. This guide does not prescribe tax rates or accounting treatment.
Build a first-year comparison
Use the same business assumptions for every quote: groomers needing access, expected appointment volume, enabled messages and payment method. Add the committed subscription, one-time setup and website work, and expected usage charges. Keep processor charges separate so you can compare payment arrangements fairly.
Include transition time in your decision: preparing an export, reviewing duplicates, training staff and checking the first working week. A lower subscription alone does not tell you whether the switch fits your salon.
Keep salon payments separate from software billing
A pet owner paying your salon and your business paying for software are different transactions. Check where each payment goes, which account processes it and which fees or terms apply.
Recording a payment received on an external terminal is different from processing it inside the software. Ask the demonstration to show the exact workflow you intend to use, including the resulting receipt.
Choose against your requirements
Return to the workflow you need: booking, client and pet records, recurring visits, staff access and the right reports. Record what is included now, what needs configuration and what is outside the offer.
Bring your team size, current system and website needs to a GroomAI walkthrough. The team can discuss the current software offer and scope any separate migration or website work before you commit.
Published by Flor Technologies to help you evaluate the software. Confirm your salon’s feature configuration during a walkthrough.